Users can create profiles for particular scanners and save them for future scanning, and can directly route the scanned documents to their mailboxes after configuring the mail settings. The preview pane shows documents scanned. It allows the creation, renaming and moving of folders from a single view. The Scan View of WFS has a user interface to manage scanned documents.

Therefore, it must be used with an analog phone line. The Windows Fax and Scan software is not an internet fax application. To send and receive faxes users can create either a local fax modem account to use a locally attached fax-capable modem or a shared fax server account to use a network fax server. It is also possible to right click on a file and send it as a fax. New features include a fax account model, improved composition features, the ability to save faxes in composition as drafts, and a preview pane. The Fax View of WFS is an enhancement of the Fax Services component which was an installable option in the Windows XP operating system. It is also available in all versions of Windows 7, Windows 8, Windows Server 2008 and Windows Server 2012. WFS is not available on Vista Home or Vista Home Premium. WFS is available in Windows Vista Ultimate and as an optional component in Windows Vista Enterprise. Even though this can be used for most types of documents, WFS is optimized for scanning, viewing and storing text documents.

WFS supports one-click scanning of documents from locally connected scanners, network-connected scanners and multifunction devices. Without a fax modem, users can email scanned documents and forward faxes as email attachments from their computer. With Windows Fax and Scan users with computers that have fax modems can send and receive faxes, and fax scanned documents.

Windows 10 fax and scan multiple pages